A practical guide to making decisions before requesting a quote, avoiding improvisation and costs that appear too late.
For private parties, discretion, venue access, neighbours/limiters, music selection, bars, lighting and setup/teardown windows matter a lot.
What to define first
Before booking, define the objective, guest count, venue, schedule, production level and decision makers. With those inputs the project can be sized properly.
What changes when the event is in Andorra
Mountain access, load-in, venue hours, available power, weather, regulations, noise and logistics can change the setup. A technical venue review before locking equipment prevents surprises.
Recommended checklist
- Event objective and format
- Confirmed date, schedule and venue
- Guest count and audience profile
- Technical needs and content
- Access, power, setup and teardown
- Clear budget and priorities
Mistakes to avoid
- Ordering equipment without defining what the event needs to achieve
- Choosing on price alone without checking coverage, crew and operation
- Leaving access, testing or teardown decisions until the last minute
How Cool Rabbit approaches it
The brief becomes a clear proposal covering scope, equipment, crew, timings and responsibilities. If the project changes, it is updated before load-in, not during the show.
